Administration Executive

Role overview

Administration Executive at Zycus Infotech

The ideal candidate will play a key role in ensuring smooth workplace operations, managing vendors, supporting procurement activities, maintaining MIS reports, and assisting with administrative functions.

We are looking for a proactive and detail-oriented Administration Executive with 1-2 years of experience in Administration, Facility Management, Procurement, or Vendor Coordination.

Responsibilities

• Facility & Workplace Management Ensure smooth day-to-day facility operations and workplace administration.
• Coordinate housekeeping, security, cafeteria, and pantry services.
• Manage visitor coordination and workplace requirements.
• Track preventive maintenance schedules and AMC renewals.
• Monitor office supplies, consumables, and administrative inventory.
• Conduct facility inspections and coordinate resolution of maintenance issues.
• Support meeting room management, office events, and employee engagement activities.
• Procurement & Vendor Management Source and coordinate with vendors for administrative and facility requirements.
• Obtain quotations, prepare comparative analyses, and support negotiations.
• Raise and track Purchase Orders (POs).
• Coordinate invoice processing and vendor payments with Finance teams.
• Maintain vendor records, agreements, quotations, and procurement documentation.
• Monitor vendor performance and support cost optimization initiatives.
• MIS & Reporting Maintain facility and procurement trackers.
• Prepare periodic reports on expenses, contracts, AMCs, vendor performance, and procurement activities.
• Support budget tracking and reporting activities.
• Cross-Functional Support Provide support to the Travel function through coordination and reporting activities.
• Assist with administrative projects as required.
• What We're Looking For Bachelor's degree in any discipline. 1-2 years of experience in Administration, Facility Management, Procurement, Vendor Coordination, or related operations roles.
• Good knowledge of MS Excel and MIS reporting.
• Strong coordination and stakeholder management skills.
• Basic understanding of procurement processes and vendor management.
• Strong problem-solving, communication, and organizational abilities.
• Ability to manage multiple tasks and priorities effectively.

Preferred qualifications and skills

• Experience with PO processing, invoice coordination, or vendor management.
• Exposure to AMC management, facility operations, or workplace administration.
• Experience in a corporate office or IT/ITES environment.
• Exposure to travel desk coordination is an added advantage.
• Why Join Zycus?
• Opportunity to work with a leading AI-powered technology company.
• Exposure to administration, procurement, and travel operations.
• Collaborative and dynamic work environment.
• Excellent learning and growth opportunities.

Employment details

• Location: Mumbai

About the employer

• About Zycus Zycus is a leading procurement technology company delivering AI-powered Source-to-Pay (S2P) solutions.

Additional role details

• Through its Merlin AI platform, Zycus helps global enterprises automate and optimize procurement processes, driving efficiency and business value.