Travel and Events Executive

Role overview

Travel and Events Executive at Mitsogo Inc

The role includes employee travel arrangements, event coordination, employee engagement support, vendor management, procurement support, and day-to-day coordination with internal teams and external service providers.<br><br><strong>Key Responsibilities:</strong></p>

Required qualifications

• <p><strong>Required Skills:</strong></p>

Preferred qualifications and skills

• <li>Experience in handling both domestic and international travel requirements will be preferred.</li>

Employment details

• <li>Provide remote or on-ground coordination support for employees, visitors, partners, and global teams as required.</li>
• Location: Chennai

About the employer

• <p><span data-contrast="none">Hexnode, the Enterprise software division of Mitsogo Inc., was founded to simplify how people work.

Additional role details

• <p><strong>About Hexnode</strong></p>
• Operating in over 100 countries, Hexnode UEM empowers organizations in diverse sectors.
• Fueling the transformation to a seamless ecosystem of connected tools, Hexnode is revolutionizing the enterprise software and cybersecurity landscape.</span><span data-ccp-props="{"134233118":true,"201341983":2,"335557856":16777215,"335559739":160,"335559740":450}"> </span></p>
• <p><strong>Job Overview:</strong></p>
• <p>We are looking for a proactive and well-organized Travel & Events Executive to manage travel coordination and corporate event support across India and global locations from Chennai.
• <ul>
• <li>Manage domestic and international travel bookings for employees, including flight tickets, accommodation, itinerary preparation, airport transfers, cab/local transport, and travel-related changes or escalations.</li>
• <li>Coordinate sales events, office events, partner events, office celebrations, employee engagement programs, and global event requirements conducted across various locations.</li>
• <li>Work with internal stakeholders to understand travel and event needs, plan logistics, timelines, budget requirements, and execution support.</li>
• <li>Coordinate with hotels, travel agencies, cab providers, event agencies, venues, catering, branding/material vendors, and other service providers.</li>
• <li>Support vendor empanelment, quotation collection, rate comparison, negotiation, procurement, purchase requests, invoice tracking, and payment follow-ups.
• Ensure all travel and event arrangements are completed as per company policies, budget guidelines, quality expectations, and timelines.</li>
• <li>Maintain accurate records for travel bookings, event spends, vendor details, invoices, approvals, and related documentation.</li>
• </ul>
• <li>Candidate should have 2-3 years of relevant experience in corporate travel coordination, event management, vendor management, office administration, employee engagement support, or procurement coordination.</li>
• <li>The person should be energetic, organized, cost-conscious, and confident in coordinating with employees, vendors, partners, and global stakeholders.</li>
• <li>Good written & verbal communication skills.</li>
• <li>Strong coordination, planning, organizing & follow-up abilities.</li>
• <li>Vendor management, negotiation and cost-comparison skills.</li>
• <li>Flexibility to work rotational shifts across different time zones.</li>