Purchasing Operations Buyer - FNA

Role overview

Purchasing Operations Buyer - FNA at Ford Motor Private Limited

Responsibilities

• Manage operational purchasing activities from purchase requisition and RFQ through commercial alignment, purchase/tool order approval and close-out.
• Manage supplier price claims through in-depth market research and data collection.
• Execute short-term mitigation actions such as bank builds and additional overtime, and implement long-term actions through Purchase Order and Tool Order execution for capacity programmes.
• Maintain purchasing master data and transactional records - including CSS updates, supplier codes, auto-material indexing/true-up

Required qualifications

• 3 to 8 years in Purchasing / Strategic Sourcing, New Product Development, Supply Chain or a related purchasing role.
• A bachelor’s degree in engineering, a master’s degree in engineering, a Master of Business Administration or an equivalent relevant qualification.
• Commercial & Process Knowledge: Strong understanding of RFQ and negotiation, PO/TO lifecycle, supplier onboarding, cost and claim administration, tooling/capacity execution, supply disruption resolution and purchasing controls.
• Soft Skills: Excellent negotiation, analytical and problem-solving skills; clear communication; strong cross-functional teamwork across cultures; attention to detail; ownership, perseverance and timely escalation.
• IT Skills: Advanced Microsoft Office skills, particularly in Excel and Power BI; working knowledge of SAP or other ERP systems; and the ability to work with I-ERP, SAP S/4HANA and Ariba..

Employment details

• Location: India

Additional role details

• Engage with Component Suppliers, Internal stakeholders - Core Sourcing Buyer, Capacity Buyer, Supplier Technical Assurance (STA) Engineer, Product Development Engineer, Finance, Material Planning & Logistics, After sales (FCSD) Buyer and other skill teams to resolve commercial and supply issues while meeting purchasing controls and Key Performance Indicator (KPI) targets.
• PO/TO Execution - Execute Purchase Order (PO) and Tool Order (TO), including purchase requisitions, supplier quote receipt, commercial negotiation and approvals.
• Also execute interim orders and lump-sum purchase orders as required.
• Job 1 Pricing - Reconcile and negotiate costs between program milestones (Program Approval to Job 1); determine interim, firm and final prices; verify commercial adjustments and complete required PO/TO amendments.
• Supplier Price Claims – Manage Raw-material price adjustments and other current-production commercial requirements.
• Prepare, negotiate and settle supplier claims relating to cancellations, expedites, obsolescence and schedule instability.
• Develop a negotiation strategy, align proposals with leadership, negotiate and conclude the agreement, and close the claim in the system
• Resourcing - Support current-production resourcing activities from supplier selection, portal registration, onboarding, supplier-code creation and freight and packaging cost studies through final implementation.
• Engineering Changes - Administer engineering and running changes, below-threshold Not To Exceed (NTE) concerns, New Model Program Economics Level true-up, Raw Material Indexing (RMIP) maintenance and PO non-renewal resolution.
• Commercial Recoveries - Responsible for Engineering Design & Testing (ED&T) overdue recovery, freight, tariffs and other commercial recoveries .
• Setup PRIS / BAR (Buyer Action Reminder) in the system, monitor progress and ensure timely recovery.
• Supplier Reviews - Conduct ongoing supplier reviews and resolve operational escalations, including accounts-payable and MP&L issues, supply shortages, supplier performance follow-up and interfaces with PD program teams and FCSD.
• Capacity Management - Support detailed capacity validation.
• Responsibilities include long-lead funding alignment, tooling negotiation, tool-audit documentation, refurbishment, supplier follow-up and PPAP monitoring.
• Promptly flag missing releases, insufficient budgets, delivery risks and other exceptions to the responsible teams
• Cost Reduction Activities - Support Total Value Management (TVM) /cost initiatives, annual supplier negotiations, cost-status reviews, Optimal Cost Estimate (OCE) / Gap closure, cost-strategy workshops, special cost-attack teams and savings-target communication.
• Supply Continuity - Support cross-functional production-risk activities such as Price Change Request (PCR) actions, stamping offloads, financial-distress resolution, Daily Production Plan (DPP) follow-up, warranty/field-service negotiations and supply-continuity actions.
• Other responsibilities - Perform frozen-turnover checks, gap-analysis data extraction, physical verification of supplier declarations, financial submissions and Job 1 cost true-ups
• Governance and Documentation - Maintain accurate documentation, audit readiness, stakeholder communication and timely closure of assigned actions in accordance with purchasing policies, DOA (delegated authority) and KPI requirements.