Purchasing/Procurement Associate III

Role overview

Purchasing/Procurement Associate III at Wolters Kluwer

As a Senior Purchasing & Procurement Associate, you will leverage specialized skills to handle a range of procurement activities, ensuring optimal sourcing, and maintaining robust relationships with suppliers.

This role involves evaluating non-standard procurement issues and contributing to efficient procurement strategies.

You will be a vital part of the team, enhancing procurement operations and supporting strategic purchasing initiatives.

Roles &

Responsibilities

• Key accountabilities:
• Calendar planning & renewal
• Work on transactions for assigned sub-function such as procurement helpdesk, contract administration, procurement operations, sourcing support, catalog management, etc.
• Create & review requisitions and determine the appropriate procurement workflow based on category, contract requirements, risk profile, and governance needs.
• Manage procurement requests in Coupa from intake through PO issuance while meeting defined SLAs and turnaround times.
• Perform procurement due diligence and validation checks to ensure requests are complete, compliant, and supported by appropriate documentation.
• Identify and coordinate required reviews with Sourcing, Risk, Finance and Contract Administration teams.
• Coordinate with requesters, approvers, suppliers, Finance, and other internal teams to resolve purchasing queries and transaction issues.
• Serve as a primary contact for procurement-related inquiries and provide guidance on procurement processes and approval requirements.
• Help resolve routine procurement issues, follow up on open actions, and communicate with suppliers regarding order status and transactional updates
• Maintain accurate procurement records, documentation, and audit trails.
• Monitor open requisitions and purchase orders, follow up on pending actions, and escalate delays or process bottlenecks.
• Support reporting, process improvement initiatives, and continuous optimization of procurement operations.
• Ensure adherence to procurement policies, internal controls, compliance requirements, and audit standards.
• Resolve invoice-related issues and coordinate with suppliers, Accounts Payable, and stakeholders for timely resolution.
• Key competencies
• Hands-on experience with Coupa and/or other procurement or ERP tools such as Ariba, SAP, or Oracle.
• Understanding of purchase requisition, purchase order, supplier onboarding, catalog, and procurement helpdesk processes.
• Strong attention to detail and ability to process transactions accurately within defined timelines.
• Strong analytical and problem-solving ability with a focus on practical solutions and results.
• Knowledge of procurement policies, controls, and customer service processes.
• Ability to collaborate, build trusted relationships, and drive action across stakeholders, suppliers, and cross-functional teams.
• Strong process acumen and a continuous-improvement mindset.
• Ability to prioritize multiple requests and work effectively in a team environment.
• Strong interpersonal, written, and verbal communication skills.
• Proficiency in Microsoft Office and relevant digital tools.
• Additional Responsibilities
• Proactively pursues professional development activities (e.g., reviewing professional publications, establishing personal networks)
• Manages time and company resources appropriately
• Performs other duties as requested by senior leadership
• Education and experience
• Minimum

Required qualifications

• 3–4 years of experience in purchasing, procurement operations, shared services, or a related customer-service environment, including:
• Collaborating with cross-functional international stakeholders across the company
• Collaborating with people from a variety of diverse backgrounds and cultures
• Collaborating with multiple internal teams
• Demonstrating excellent written and verbal communication
• Demonstrating organizational, time management, and multi-tasking skills
• Utilizing the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, MS Teams, etc.)

Employment details

• Shift timings
• Candidates should be willing to work from office (3 days a week) and flexible in working multiple shifts to support other offices of Wolters Kluwer, shift timings mentioned below
• 3:00 PM IST to 12:00 AM IST
• 6:00 PM IST to 3:00 AM IST
• Our Interview Practices
• To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts.
• Our interview process is designed to assess your individual skills, experiences, and communication style.
• We value authenticity and want to ensure we’re getting to know you—not a digital assistant.
• To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process.
• Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.
• Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.
• Location: IND-Pune-Smartworks [India]