Executive Assistant

Role overview

Executive Assistant at Ascendion

Executive Assistant to Senior Leadership (SVP-Level Support)

Responsibilities

• Executive & Calendar Management
• Manage complex and dynamic calendars for multiple SVP/Senior Leadership executives across global time zones.
• Coordinate high-priority meetings, leadership reviews, board interactions, and cross-functional engagements.
• Prioritize scheduling conflicts and ensure optimal time management for executives.
• Organize domestic and international travel, including itineraries, visas, accommodations, and expense management.
• Stakeholder Coordination
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Build strong working relationships across leadership teams, HR, Finance, Legal, and business units.
• Coordinate leadership meetings, town halls, offsites, and executive visits.
• Communication & Documentation
• Draft, review, and manage professional correspondence, presentations, reports, and meeting agendas.
• Prepare briefing materials and ensure executives are well-prepared for meetings and business reviews.
• Capture meeting notes, action items, and follow-through on deliverables.
• Operational Excellence
• Drive administrative processes with a high degree of accuracy and confidentiality.
• Track priorities, deadlines, approvals, and executive follow-ups.
• Support budget tracking, purchase orders, invoices, and expense reconciliation as needed.
• Continuously improve executive support processes and operational efficiency.
• Strategic Support
• Anticipate executive needs and proactively resolve issues before they arise.
• Support special projects, leadership initiatives, and cross-functional programs.
• Handle highly confidential information with professionalism and discretion.

Required qualifications

• Bachelor’s degree or equivalent experience.
• 5+ years of experience supporting senior executives, preferably SVP/C-suite leaders in a global organization.
• Demonstrated experience managing multiple senior stakeholders simultaneously.
• Exceptional organizational and time-management skills with strong attention to detail.
• Strong written and verbal communication skills.
• High proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools such as Teams, Zoom, and Slack.
• Ability to work independently, prioritize effectively, and maintain composure under pressure.
• High level of professionalism, integrity, and confidentiality.

Preferred qualifications and skills

• Experience working in multinational or fast-growing technology organizations.
• Exposure to global executive operations and international travel coordination.
• Strong business acumen and ability to navigate matrixed organizations.
• Experience managing leadership events, offsites, and executive communications.
• Key Competencies
• Executive Presence
• Stakeholder Management
• Problem Solving & Decision Making
• Agility & Adaptability
• Communication Excellence
• Confidentiality & Discretion
• Attention to Detail
• Collaboration & Influence What Success Looks Like
• Executives are highly organized, informed, and prepared.
• Leadership operations run smoothly and efficiently.
• Stakeholders experience responsive and professional coordination.
• Administrative processes are streamlined and proactively managed.
• The Executive Assistant becomes a trusted extension of the leadership team.
• Equal Opportunity Statement We are committed to fostering an inclusive and diverse workplace.
• We encourage applications from candidates of all backgrounds and experiences.
• Want to change the world?
• Let us know.
• Tell us about your experiences, education, and ambitions.
• Bring your knowledge, unique viewpoint, and creativity to the table.
• Let’s talk!

Employment details

• Location: Bengaluru Experience Required: 10+ Years
• Location: Pune [India]

About the employer

• Ascendion is a leader in AI-powered software engineering, helping businesses innovate faster, smarter, and with greater impact.
• We partner with Global 2000 clients across North America, UK, Europe, and APAC to solve complex challenges in data, experience design, software product engineering, and workforce transformation.
• Powered by expert engineers, thousands of AI agents, and our Engineering to the Power of AI™ (EngineeringAI) method, we deliver measurable outcomes that build trust, unlock value, and accelerate growth.
• Learn more at ascendion.com Ascendion | Engineering to elevate life We have a culture built on opportunity, inclusion, and a spirit of partnership.
• Come, change the world with us:
• Build the coolest tech for world’s leading brands
• Solve complex problems – and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands-on experience Experience a community of change makers!
• Join a culture of high-performing innovators with endless ideas and a passion for tech.
• Our culture is the fabric of our company, and it is what makes us unique and diverse.
• The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.