HR - Business Admin

Role overview

HR - Business Admin at SignEasy

Manage employee records, documentation, and HRIS data so they're always accurate and current and maintain HR trackers and reports

Responsibilities

• People operations
• Act as the first point of contact for employee questions on HR processes, policies, and tools
• Plan and coordinate engagement activities, celebrations, and internal events
• Onboarding and offboarding
• Own onboarding and offboarding end to end, tracking every step to completion - Coordinate pre-joining logistics: offer documentation, swag, laptop setup, and Day 1 readiness
• Grant and revoke access to tools and systems, making sure each person has only the access their role requires
• Run structured exits: laptop recovery, access removal, and clean handovers
• Maintain a single source of truth for every joiner and exit
• C-suite support
• Manage calendars for our C-suite executives, including scheduling, rescheduling, and prioritizing meetings
• Plan and book domestic and international travel end to end: flights, hotels, visas, local transport, and itineraries
• Plan and coordinate meetings and offsites for the C-suite, from scheduling and venues to on-the-day logistics
• Handle confidential information with discretion and sound judgment
• Workplace and admin operations
• Keep the office well managed, well stocked, and organized
• Coordinate with vendors on supplies, equipment, and services
• Prepare the work-from-office analysis report in partnership with our workspace vendor
• Laptops and tools
• Manage the laptop lifecycle: forecasting needs, procurement, allocation, servicing, and recovery
• Maintain the laptop asset sheet as the master record: device, serial number, owner, condition, and status
• Support device enrollment and compliance through Kandji
• Administer everyday tools like Google Workspace, Microsoft 365, Slack, and Zoom, and keep track of licenses and accessories
• Finance support
• Support the Finance team with documentation, records, and routine admin tasks as you settle in
• No prior finance experience is required.
• You'll learn on the job.
• AI and automation
• Use AI tools for drafting, summarizing, data cleanup, and reporting
• Build simple automations and templates that reduce manual, repetitive work
• Keep improving our trackers and workflows so they're smarter, not busier
• Who you are
• We're looking for someone structured, detail-oriented, and people-first: a dependable operator who takes ownership and keeps things moving.
• 2 to 3 years of experience in HR operations, business administration, or executive support (a blend is ideal)
• Excellent organization and documentation skills, with a track record of keeping trackers and calendars accurate
• Hands-on experience with Google Workspace and/or Microsoft 365
• A basic understanding of access management and device setup
• Comfort using AI tools to work more efficiently
• Discretion and sound judgment with confidential information
• Strong written and spoken English, schooled in an English-medium institution, with a clear, service-minded communication style
• Self-driven, reliable, and calm under pressure, with the ability to manage multiple priorities
• Why you'll love this role
• This role gives you a rare view of the whole company.
• You'll work closely with our C-suite, partner with every team, and see firsthand how HR, operations, and finance come together as we scale.
• Your work will directly shape the employee experience at Signeasy: how smoothly people join, how reliably their tools work, and how efficiently the business runs day to day.
• That's what lets our product, engineering, and sales teams stay focused on building the future of contracts.
• It's a high-trust role with real ownership and clear room to grow, starting in HR and admin and expanding into broader operations over time.
• Why work with Signeasy
• Our values make us a TIGER: Trust, Integrity, Growth mindset, Empathy, and Responsibility.
• We're a lean, close-knit, and nimble team.
• We're opinionated but collaborative: we disagree, then commit to a shared decision.
• We're modern, but we don't follow trends blindly.
• We're easy to work with, and we believe in having difficult conversations.
• We ask lots of questions, experiment, and learn fast.
• And we're deeply empathetic toward our customers, our colleagues, and ourselves.
• Our people are our greatest asset.
• You'll work alongside some of the smartest, most humble people around the world, who come from diverse backgrounds and bring a wide range of experiences.
• We're a hybrid-friendly organization that values flexibility, with a mix of in-person collaboration at the office and focused work from home.
• We are the #SigneasyTribe.
• Ask us plenty of questions about our culture, so we can both see whether there's a real connection that makes this a great experience for both of us.
• We'd love to hear from you
• Great talent comes from all kinds of paths.
• If this role speaks to you, please apply, even if you don't match every line on paper.
• We review every application and will get back to you within a week.
• Hear what it's like to work at Signeasy
• Meet Signeasy's leadership team
• Read our origin story
• Take a peek at Signeasy's culture
• Learn more about growth at Signeasy
• Signeasy is an equal-opportunity employer.
• We celebrate diversity and are committed to creating an inclusive environment for all employees.

Employment details

• This is a 1-year, full-time contract position.
• Location: Bengaluru [Karnataka] [India]

About the employer

• About Signeasy
• As our Business Admin, you'll be part of the People team and the operational backbone of Signeasy.

Additional role details

• Contracts run businesses.
• We're unlocking the intelligence inside them.
• Signeasy began 16 years ago with a simple idea: signing should be easy.
• That idea helped the world go paperless.
• But signatures were only the beginning.
• Today, the real problem isn't signing contracts.
• It's what happens after.
• In most companies, contracts sit scattered across inboxes, shared drives, CLMs, ERPs, and filing systems.
• They're static, forgotten, and underused, yet they quietly define revenue, risk, compliance, and growth.
• We believe contracts are one of the most powerful and most overlooked sources of truth in a business.
• 2025 changed everything.
• While others continued to treat contracts as paperwork, we began turning them into living, searchable, and intelligent systems of record.
• We shipped more than 250 product releases, achieved 21 CFR Part 11 compliance, and were featured at Apple's WWDC, all while building the foundation for what comes next.
• 2026 is our biggest year yet.
• With the launch of Intelligent Contract Management, we're going to market with an AI-powered contract management platform built for modern teams who expect more than storage, signatures, or status quo software.
• This is the moment, and this is the team building it.
• If you want to help shape the future of contracts with us, read on.
• Your role
• You'll own the employee experience from offer acceptance to exit, work directly with our C-suite on their calendars and travel, keep our workplace and tools running well, and support our Finance team as the role grows.
• It's a broad role with plenty of variety.
• On any given day, you might be getting a new joiner ready for Day 1, planning an executive's trip to Dallas, and closing out a laptop return.
• You'll bring structure to all of it, and you'll use AI to work faster and smarter along the way.
• If you enjoy being the person others rely on to get things done, and you'd like visibility across the whole business, you'll find a lot to love here.