EXECUTIVE ASSISTANT

Role overview

EXECUTIVE ASSISTANT at Lepton Software Export & Research

WHY THIS ROLE MATTERS Direct, trusted working relationship with the CEO.

Responsibilities

• Prepare detailed travel itineraries, including visa requirements and logistics.
• Coordinate with travel vendors to ensure cost-effective and timely arrangements.
• Coordinate with the Founder's Office and department heads on scheduling-related follow-ups.
• Coordinate with drivers, household staff, or vendors for personal logistics as needed.

Employment details

• About Lepton Software Lepton Software is a leading provider of Location Intelligence, Smart Mapping, and GIS-based software solutions, empowering enterprises across Telecom, BFSI, Government, Retail, and Automotive sectors.
• Location: Gurgaon [HR] [India]

Additional role details

• With over 25+ years of expertise , Lepton delivers innovative geospatial products, network planning solutions, and enterprise-grade digital transformation services across global markets.
• Our culture encourages ownership, collaboration, continuous learning, and customer-centric innovation. (A) JOB SUMMARY The Executive Assistant to the CEO will work directly with the CEO, providing high-quality support.
• This is a high-trust, high-responsibility role best suited for individuals who are extremely organized, discreet, proactive, and calm under pressure.
• The Executive Assistant will manage the CEO's calendar, travel, and day-to-day schedule, ensuring seamless execution of the CEO's daily life. (B) JOB DUTIES & RESPONSIBILITIES Calendar & Schedule Management Manage and maintain the CEO's daily, weekly, and monthly calendar with precision.
• Schedule, confirm, and send reminders for internal and external meetings, calls, and events.
• Proactively resolve scheduling conflicts and communicate updates to relevant stakeholders.
• Travel Planning & Coordination Book flights, trains, hotels, and ground transportation for the CEO's domestic and international travel.
• Manage last-minute changes to travel plans and ensure contingency arrangements are in place.
• Reminders & Task Tracking Send timely reminders to the CEO for upcoming meetings, deadlines, and commitments.
• Maintain a structured task tracker for pending and completed CEO action items.
• General Administrative Support Assist with expense tracking, reimbursements, and vendor coordination related to the CEO's schedule.
• Step in on ad hoc administrative tasks to keep the CEO's day running smoothly. (C) QUALIFICATION & SKILLSET Core Skills Bachelor's degree in any discipline from a reputed university. 2–7 years of experience in an executive assistant, administrative, or personal assistant role, ideally supporting senior leadership.
• Proven experience managing complex calendars and end-to-end travel logistics.
• Exceptional verbal and written English communication skills.
• Tools Proficiency in Google Workspace (Gmail, Calendar, Docs) and MS Office Suite.
• Comfortable using travel booking platforms and expense tools.
• Openness to using AI tools (ChatGPT, Copilot, or similar).
• Traits Extremely detail-oriented with strong time management and multitasking abilities.
• High emotional intelligence and ability to work calmly under pressure.
• Discretion, integrity, and a high degree of professionalism are non-negotiable.
• Available for occasional off-hours support given the nature of executive schedules.
• Nice-to-Have Prior experience supporting a founder/CEO in a startup environment.
• Experience coordinating international travel and visas.
• High-ownership role at the center of the CEO's day-to-day operations.
• Exposure to high-stakes scheduling, travel, and coordination at the leadership level.
• WHY JOIN LEPTON SOFTWARE Fast-paced, growth-focused environment.
• High-trust role with direct access to company leadership.