HR Trainee - Payroll & Statutory Compliance

Location: Hybrid / Work-from-Office Position: HR Trainee - Payroll & Statutory Compliance Experience: Fresher / 0-1 Year

About the Role

We are looking for a motivated and detail-oriented HR Trainee - Payroll & Statutory Compliance to join our HR team. This role is ideal for fresh graduates who are interested in building a career in Payroll, HR Operations, and Statutory Compliance . The selected candidate will receive hands-on exposure to payroll processing, employee data management, statutory requirements, attendance and leave management, and other HR operations while working closely with the HR team.

Key Responsibilities

Payroll Support

• Assist in the monthly payroll preparation and processing .
• Maintain and update employee payroll-related information.
• Collect and verify inputs related to attendance, leave, new joiners, exits, salary revisions, incentives, deductions, and other payroll components .
• Assist in preparing monthly payroll input sheets and validating payroll data.
• Support the HR team in identifying and resolving payroll discrepancies.
• Maintain payroll records and ensure employee information is accurate and up to date.
• Assist with preparation of payroll-related reports and MIS.

Statutory Compliance

• Assist with activities related to PF, ESI, Professional Tax (PT), TDS, and other applicable statutory compliances .
• Support the team in collecting and maintaining statutory data and employee documentation.
• Assist in preparing statutory reports, registers, and supporting documents.
• Maintain records related to employee deductions and statutory contributions.
• Stay updated on basic changes in applicable labour laws and statutory regulations under the guidance of the HR team.
• Support internal compliance checks and documentation.

HR Operations

• Maintain accurate and confidential employee records and HR documentation .
• Assist with employee onboarding and exit formalities.
• Support attendance, leave, and employee master data management .
• Assist in preparing HR reports, trackers, and MIS.
• Coordinate with employees to collect required payroll and statutory information.
• Respond to basic employee queries related to payroll, attendance, leave, and statutory deductions.
• Support other HR Operations activities as assigned.

Requirements

• Bachelor's degree in Human Resources, Commerce, Finance, Business Administration, or a related field .
• Freshers or candidates with up to 1 year of experience in HR Operations, Payroll, or a related area.
• Basic understanding of Payroll and HR Operations .
• Basic knowledge of PF, ESI, Professional Tax, TDS, and labour laws is preferred.
• Good working knowledge of MS Excel .
• Good numerical and analytical skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to maintain confidentiality when handling employee and salary information.
• Willingness to learn payroll processes, statutory compliance, and HR systems.
• Ability to work with deadlines and manage routine, detail-oriented tasks.

Good to Have

• Academic background in Finance, Commerce, HR, or related disciplines .
• Basic knowledge of salary structures and payroll components .
• Familiarity with Excel functions such as VLOOKUP/XLOOKUP, Pivot Tables, IF, SUMIF/SUMIFS , etc.
• Exposure to any HRMS or payroll software.
• Understanding of basic Indian payroll and statutory concepts.
• Internship or academic project experience in Payroll, HR Operations, Finance, or Compliance .

Key Learning Areas The selected candidate will gain practical exposure to:

• Monthly payroll processing
• Payroll inputs and validation
• Attendance and leave management
• Salary components and deductions
• PF and ESI
• Professional Tax
• TDS and Form 16-related processes
• Employee master data
• Payroll MIS and reporting
• HR documentation
• Statutory compliance processes
• HRMS/payroll systems

What We're Looking For We are looking for a detail-oriented, responsible, and eager-to-learn HR professional who is interested in developing a strong foundation in Payroll and Statutory Compliance . The ideal candidate should be comfortable working with numbers and Excel, have a keen eye for accuracy, and be willing to learn the practical aspects of payroll and HR compliance.