EXECUTIVE N - SALES ADMINISTRATION

<span class="jobdescription"><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:14.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"><b>External Job Description</b></H2> </div><div><p> </p> <p><span style="font-size:14.0pt">Job Purpose</span></p> <p>The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means <br>of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining <br>processes, thereby assisting in achieving business objectives. </p> <p><span style="font-size:14.0pt">Business Responsibility Areas</span></p> <p><span style="font-size:14.0pt">Business objectives </span></p> <p>

• Assist sales team by generating and sharing accurate dealer level sales reports as <br>per requirement <br>
• Assist dealers by making and sharing relevant sales report, credit note and debit <br>note workings and scheme related communication as per defined timelines </p>

<p><span style="font-size:14.0pt">Servicing </span></p> <p>

• Provide timely services to dealers by ensuring availability of sales aids like shade <br>cards, collaterals, dealer kit etc. <br>
• Provide logistics and operational support to Unit level initiatives, activations and <br>during new dealer account opening <br>
• Assist sales workforce in gift settlements as per schemes closure on the system <br>
• Coordinate with HR department on employee life cycle activities such as Joining, <br>transfers, separation etc. </p>

<p><span style="font-size:14.0pt">Process Optimization </span></p> <p>

• Find opportunities and work towards optimizing processes and reducing time and <br>cost involved <br>
• Accurate and timely sharing <br>of reports to Sales team <br>
• Timely service to dealers <br>
• Statutory and Safety <br>compliances <br>
• Clearance of vendor payment <br>within timelines <br>
• On time gift settlements with <br>acknowledgement <br>
• Review and monitor overheads budgets against actual spend on monthly basis <br>and report in case of any observations.</p>

<p><span style="font-size:14.0pt">Vendor Management </span></p> <p>

• Ensure timely clearance of vendor payments as per the defined payment terms<br>
• Monitor and ensure no pending payments, open goods receipts and open <br>advances of each vendor <br>
• Coordinate with Vendors for outstanding amount closure and quarterly balance <br>confirmation within defined timelines.</p>

<p><span style="font-size:14.0pt">Statutory and Safety Compliance </span></p> <p>

• Ensure safety and statutory compliance for offices and warehouses <br>
• Maintain and display all statutory records as applicable in the premises <br>
• Updation of compliances in statutory portal (GRC) as per the due dates<br>
• Conduct Safety Mock drills in warehouse and office premises on a periodic basis <br>and submit the findings for process improvement.</p>

<p><span style="font-size:14.0pt">Qualifications</span></p> <p><br>

• Graduation with 50% marks without any backlog <br>
• Minimum 50% marks throughout education <br>
• Graduation must be through a full time course Desired<br><br><br></p></div></div></div>

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