EXECUTIVE N - SALES ADMINISTRATION

Asian Paints · Bhagalpur

Collected role description

Customer Service <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Review of Order Cycle Time (OCT) for delivery of material to Customers (Dealers, Project Sites etc.) based on orders received at Warehouse and as per defined benchmark</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Review with customers and sales team on regular basis for identification and resolution on material service related issues </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Support to other businesses like Home Improvement in terms of material storage and delivery</li> </ul> Warehouse Management <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Monitor and improve the productivity of CFA Manpower deployed at Warehouse </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Conduct stock verification as per defined frequency and take measures to control stock variances </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Maintain documents and legal agreements related to Warehouse operations</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Implement and ensure usage of Transport Management System to improve customer service parameters, timely Review and rationalization of route plans</li> </ul> Warehouse and Office Infrastructure <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Assess infrastructure requirements at the warehouse and sales offices and accordingly propose the capex projects </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Execution of Capex Projects as per project implementation schedule</li> </ul> Overheads <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Assist and provide inputs to Regional Commercial team on the proposals for annual overheads budget</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Monitor and ensure freight cost per ton (CPT) and other overheads are within the budgeted limits</li> </ul> Vendor Payments <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;line-height:normal;font-size:11.0pt;font-family:Calibri, sans-serif">Process the vendor payments as per the defined payment terms </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Monitor and ensure no pending payments, open goods receipts and open advances at each vendor level </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Coordinate with Vendors for outstanding closure and quarterly balance confirmation within the defined timelines </li> </ul> Statutory Compliances and Audits <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black;text-indent:2.4px">Track and ensure timely renewal of statutory licenses applicable for warehouse and office operations </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black;text-indent:2.4px">Updation of compliances in statutory portal (GRC) as per the due dates</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black;text-indent:2.4px">Initiate corrective and preventive actions for identified statutory non-compliances </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black;text-indent:2.4px">Participate and support with relevant documents during audits like ISO, 5S, Internal Audit </li> </ul> Safety <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black;text-indent:2.0px">Monitor safety parameters and conduct safety audits as per schedule to provide safe working environment at warehouses and office premises</li> </ul> Reports Prepare and circulate monthly reports on various parameters in a timely manner