EXECUTIVE N - SALES ADMINISTRATION

Asian Paints · Secunderabad

Collected role description

<table class="MsoNormalTable" style="width:680.0px;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:19.85pt"> <td style="width:510.35pt;border:solid windowtext 1.0pt;background-color:black;padding:1.4pt 1.5pt 0.0cm 1.5pt" colspan="4"> Role Identifier </td> </tr> <tr style="height:22.7pt"> <td style="width:113.45pt;border:solid windowtext 1.0pt;border-top:none;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Job Title </td> <td style="width:177.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Officer – Sales Administration </td> <td style="width:72.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Department </td> <td style="width:147.05pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Retail Sales </td> </tr> <tr style="height:22.7pt"> <td style="width:113.45pt;border:solid windowtext 1.0pt;border-top:none;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Reporting to </td> <td style="width:177.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Area Manager / Area Sales Executive (Retail) </td> <td style="width:72.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Grade </td> <td style="width:147.05pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Officers/Level I / II </td> </tr> <tr style="height:22.7pt"> <td style="width:113.45pt;border:solid windowtext 1.0pt;border-top:none;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Jobs Reporting Into </td> <td style="width:177.85pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> None </td> <td style="width:72.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Location / Unit </td> <td style="width:147.05pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> PAN India </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:680.0px;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:19.85pt"> <td style="width:510.35pt;border:solid windowtext 1.0pt;background-color:black;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Role Description </td> </tr> <tr style="height:22.7pt"> <td style="width:510.35pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Job Purpose </td> </tr> <tr style="height:13.1pt"> <td style="width:510.35pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> The role is that of administrative personnel who is responsible for providing end to end support to retail sales team by means of helping with dealer servicing, timely and accurate report generation, managing vendors, optimizing and streamlining processes, thereby assisting in achieving business objectives. </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:680.0px;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:15.1pt"> <td style="width:510.35pt;border:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:black;padding:0.0cm 1.5pt 0.0cm 1.5pt" colspan="2"> Primary Responsibilities </td> </tr> <tr style="height:15.1pt"> <td style="width:363.3pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:0.0cm 1.5pt 0.0cm 1.5pt"> Business Responsibility Areas (Please detail out at least 8-10 responsibility areas) </td> <td style="width:147.05pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:0.0cm 1.5pt 0.0cm 1.5pt"> Key Performance Indicators </td> </tr> <tr style="height:15.1pt"> <td style="width:363.3pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:0.0cm 1.5pt 0.0cm 1.5pt"> Business objectives <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Assist the sales team by generating and sharing accurate dealer-level sales reports as per requirement. </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Assist dealers by making and sharing relevant sales reports, credit notes, and debit note workings, and scheme-related communication as per defined timelines.</li> </ul> Servicing <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Provide timely services to dealers by ensuring the availability of sales aids like shade cards, collaterals, dealer kits, etc.</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Assist sales workforce in gift settlements as per schemes closure on the system</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.</li> </ul> Process Optimization <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Find opportunities and work towards optimizing processes and reducing the time and cost involved </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations</li> </ul> Vendor Management <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Ensure timely clearance of vendor payments as per the defined payment terms</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Monitor and ensure no pending payments, open goods receipts and open advances of each vendor </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines </li> </ul> Statutory and Safety Compliance <ul style="margin-top:0.0cm;margin-bottom:3.0pt"> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Ensure safety and statutory compliance for offices and warehouses </li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Maintain and display all statutory records as applicable in the premises</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Updation of compliances in the statutory portal (GRC) as per the due dates</li> <li style="margin:0.0cm 0.0cm 3.0pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Conduct Safety Mock drills in warehouse and office premises periodically and submit the findings for process improvement</li> </ul> </td> <td style="width:147.05pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:0.0cm 1.5pt 0.0cm 1.5pt"> <ul style="margin-bottom:0.0cm;margin-top:0.0px"> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif">Accurate and timely sharing of reports to Sales team</li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif">Timely service to dealers</li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif">Statutory and Safety compliances</li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif">Clearance of vendor payment within timelines</li> <li style="line-height:normal;margin:0.0cm 0.0cm 0.0cm 0.0px;font-size:11.0pt;font-family:Calibri, sans-serif">On time gift settlements with acknowledgement</li> </ul> </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:680.0px;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:19.85pt"> <td style="width:510.35pt;border:solid windowtext 1.0pt;background-color:black;padding:1.4pt 1.5pt 0.0cm 1.5pt" colspan="2"> Scope of Work </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> a) Financial Scope (Range of financial spend): </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> As per budget </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> b) People Management Scope (Range of no. of Direct/ Indirect Reports): </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> None </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> c) Geography Coverage (Country-wide/ State-wide / Area-wide) </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Unit Level </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> d) Corporate Coverage (Company-wide / Business Unit or Function-wide / Sub-function-wide / Other): </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Retail Sales </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:680.0px;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:19.85pt"> <td style="width:510.35pt;border:solid windowtext 1.0pt;background-color:black;padding:1.4pt 1.5pt 0.0cm 1.5pt" colspan="2"> Key Interactions </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Internal </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Retail team, Projects team, HR, Marketing and Commercial team </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> External </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Dealers, Contractors and Vendors </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:680.0px;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:19.85pt"> <td style="width:510.35pt;border:solid windowtext 1.0pt;background-color:black;padding:1.4pt 1.5pt 0.0cm 1.5pt" colspan="2"> Role Requirements / Specifications </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Qualifications </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Essential <ul style="margin-top:0.0cm;margin-bottom:1.85pt"> <li style="margin:0.0cm 0.0cm 1.85pt 24.0px;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Graduation with 50% marks without any backlog</li> <li style="margin:0.0cm 0.0cm 1.85pt 24.0px;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Minimum 50% marks throughout education</li> <li style="margin:0.0cm 0.0cm 0.0cm 24.0px;text-align:justify;line-height:14.0pt;font-size:10.0pt;font-family:Arial, sans-serif">Graduation must be through a full-time course</li> </ul> Desired <ul style="margin-top:0.0cm;margin-bottom:0.0cm"> <li style="margin:0.0cm 0.0cm 0.0cm 24.0px;text-align:justify;line-height:14.0pt;font-size:10.0pt;font-family:Arial, sans-serif"> NA</li> </ul> Applicants with an MBA and Engineering background (B.Tech/B.E./Diploma/B.Pharma) will not be considered </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Previous Experience </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Not applicable </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Functional Competencies </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> <ul style="margin-top:0.0cm;margin-bottom:0.0cm"> <li style="margin:0.0cm 0.0cm 0.0cm 4.0667px;text-align:justify;line-height:14.0pt;font-size:10.0pt;font-family:Arial, sans-serif">Statutory compliances</li> </ul> </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Behavioral Competencies </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> <ul style="margin-top:0.0cm;margin-bottom:0.0cm"> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;text-align:justify;line-height:14.0pt;font-size:10.0pt;font-family:Arial, sans-serif">Verbal and Written Communication Skills</li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;text-align:justify;line-height:14.0pt;font-size:10.0pt;font-family:Arial, sans-serif">Responsiveness</li> </ul> </td> </tr> <tr style="height:22.7pt"> <td style="width:127.65pt;border-top:none;border-left:solid windowtext 1.0pt;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;background-color:#ffc000;padding:1.4pt 2.85pt 0.0cm 2.85pt"> Additional Requirements </td> <td style="width:382.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid black 1.0pt;padding:1.4pt 2.85pt 0.0cm 2.85pt"> <ul style="margin-top:0.0cm;margin-bottom:2.1pt"> <li style="margin:0.0cm 0.0cm 2.1pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Applicant should be mobile pan India as the said role is transferrable </li> <li style="margin:0.0cm 0.0cm 0.0cm 0.0px;text-align:justify;line-height:14.0pt;font-size:10.0pt;font-family:Arial, sans-serif">Role involves traveling to various warehouses. </li> <li style="margin:0.0cm 0.0cm 2.1pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Proficiency with MS – Office, in particular MS – Excel is mandatory. </li> <li style="margin:0.0cm 0.0cm 2.1pt 0.0px;text-align:justify;font-size:12.0pt;font-family:'Times New Roman', serif;color:black">Age to be less than 26 </li> </ul> </td> </tr> </tbody> </table> <table class="MsoNormalTable" style="width:680.0px;border-collapse:collapse" border="0" cellspacing="0" cellpadding="0"> <tbody> <tr style="height:19.85pt"> <td style="width:510.35pt;border:solid windowtext 1.0pt;background-color:black;padding:1.4pt 1.5pt 0.0cm 1.5pt" colspan="4"> Document Details </td> </tr> <tr style="height:22.7pt"> <td style="width:113.45pt;border:solid windowtext 1.0pt;border-top:none;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Written By </td> <td style="width:6.0cm;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Durga Prasad Dutta/Ankita Vig </td> <td style="width:70.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Date </td> <td style="width:155.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> 03.06.2017 </td> </tr> <tr style="height:22.7pt"> <td style="width:113.45pt;border:solid windowtext 1.0pt;border-top:none;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Validated By </td> <td style="width:6.0cm;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Chetan B Chavan </td> <td style="width:70.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Date </td> <td style="width:155.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> 17.06.2017 </td> </tr> <tr style="height:22.7pt"> <td style="width:113.45pt;border:solid windowtext 1.0pt;border-top:none;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Approved By </td> <td style="width:6.0cm;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> </td> <td style="width:70.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;background-color:#ffc000;padding:1.4pt 1.5pt 0.0cm 1.5pt"> Date </td> <td style="width:155.9pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:1.4pt 1.5pt 0.0cm 1.5pt"> </td> </tr> </tbody> </table>