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Executive N - Admin (DMA) Secunderabad

Asian Paints · Secunderabad

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Collected role description

<span class="jobdescription"><p class="Default" style="margin-bottom:4.0px;text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Business objectives</span></span></b></span></span></span></p>

<ul style="margin-bottom:4.0px"> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Assist sales team by generating and sharing accurate dealer level sales reports as per requirement </span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Assist dealers by making and sharing relevant sales report, credit note and debit note workings and scheme related communication as per defined timelines</span></span></span></span></span></li> </ul>

<p class="Default" style="margin-bottom:4.0px;text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Servicing</span></span></b></span></span></span></p>

<ul style="margin-bottom:4.0px"> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Provide timely services to dealers by ensuring availability of sales aids like shade cards, collaterals, dealer kit etc.</span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Provide logistics and operational support to Unit level initiatives, activations and during new dealer account opening </span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Assist sales workforce in gift settlements as per schemes closure on the system</span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Coordinate with HR department on employee life cycle activities such as Joining, transfers, separation etc.</span></span></span></span></span></li> </ul>

<p class="Default" style="margin-bottom:4.0px;text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Process Optimization</span></span></b></span></span></span></p>

<ul style="margin-bottom:4.0px"> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Find opportunities and work towards optimizing processes and reducing time and cost involved </span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Review and monitor overheads budgets against actual spend on monthly basis and report in case of any observations</span></span></span></span></span></li> </ul>

<p class="Default" style="margin-bottom:4.0px;text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Vendor Management</span></span></b></span></span></span></p>

<ul style="margin-bottom:4.0px"> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Ensure timely clearance of vendor payments as per the defined payment terms</span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Monitor and ensure no pending payments, open goods receipts and open advances of each vendor </span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Coordinate with Vendors for outstanding amount closure and quarterly balance confirmation within defined timelines </span></span></span></span></span></li> </ul>

<p class="Default" style="margin-bottom:4.0px;text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Statutory and Safety Compliance</span></span></b></span></span></span></p>

<ul style="margin-bottom:4.0px"> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Ensure safety and statutory compliance for offices and warehouses </span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Maintain and display all statutory records as applicable in the premises</span></span></span></span></span></li> <li class="Default" style="text-align:justify"><span style="font-size:12.0pt"><span style="font-family:'Times New Roman', serif"><span style="color:black"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Updation of compliances in statutory portal (GRC) as per the due dates</span></span></span></span></span></li> </ul>

<p><span style="font-size:11.0pt"><span><span style="font-family:'Calibri', sans-serif">Conduct Safety Mock drills in warehouse and office premises on a periodic basis and submit the findings for process improvement</span></span></span></p> </span>