Senior Officer - HR SUPPORT SERVICES - HO

Afcons Infrastructure · Remote

Collected role description

<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"></H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Afcons Infrastructure Limited is an Indian multinational construction and engineering company based in Mumbai. The company provides infrastructure services and is involved in the construction of infrastructure projects such as viaducts, flyovers, metros, bridges, pipelines, roads, ports, barrages, oil and gas projects etc</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Objective of the Job Position</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Overseeing internal processes related to various Human Resource Support Services like Employee Onboarding, Confirmation, Transfers, Separation, HR MIS and new HR digitization initiatives.</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 01</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><strong><span style="color:black">Human Resource – Management Information System (MIS)</span></strong></span></span></p> <ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Sending Consolidated Manpower Cost and Count Report to all Business Unit Heads, Project Controllers, Project Managers and HR Business Unit Coordinators</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Ensuring that the data of Management and Non-management manpower is getting reflected on HR MIS Dashboard</span>.</span></span></li> </ul></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 02</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Support to BU HR Coordinators for Recruitment</span></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Ensuring that: </span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">A. CVs of all candidates interviewed for various positions (Shared by respective BU HR Coordinators) are updated in SAP Success Factor timely</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">B. Interview call letters are sent to candidates without delay</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">C. Offer letters, online onboarding links are prepared / created and sent to the candidates timely</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">D. Joining intimation is sent to all respective sites immediately after issuing the offer letter</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">E. Review of employee onboarding details are done before their joining</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">F. Documentation process is completed on immediately after joining the employees (For Head Office joining)</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">G. Hiring action to be done after the successful completion of onboarding form and review of joining documents</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">H. Employee’s hiring and entered records in SAP are thoroughly checked and corrected (if any discrepancies are there) </span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">I. Personnel file (Hard copy) of new joinee is created</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">J. Personnel file is sent to the godown and scanned for digital copy of Personnel File"</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 03</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b><span style="color:black">Transfer and MOPs</span></b><br>

Ensuring that: </span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">A. All the Transfer Requests must have desired approvals</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">B. Transfer letters are issued on time</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">C. SAP Transfer Reports are maintained regularly</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">D. Regular follow up is done for MOPs (Movement of Personnel)"</span></span></p>

Transfer action in SAP on time</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b>Confirmation Process </b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Ensuring that: </span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">A. Confirmation Forms are created on time</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">B. Regular follow up for confirmation forms are done</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">C. Confirmation action is updated in SAP </span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b>Employee Separation</b> </span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Ensuring that: </span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">A. Employee exit forms are filled and submitted</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">B. Separation action is updated in SAP on time</span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">C. Employee full and final is prepared and sent to accounts department for payment"</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 04</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b><span style="color:black">Employee Engagement</span></b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Emphasis on Afcons Culture of achieving enhancement in terms of Project Management, Operational Excellence, and continuous Leadership development with increased level of engagement that would lead to vibrant AFCONS enabling to be a learning Organization, with collaboration, creativity Innovation & employee Wellness, motivation & commitment as its Pillars.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Grooming, Mentoring, and providing timely assistance to subordinates for enhancing their performance through role clarity and addressing employee grievances.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Providing inputs and support as a part of succession planning for critical roles and implementing employee engagement initiatives at the Project Sites, such as Team Building Initiatives.</span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b><span style="color:black">Developing Personal Skills and Competencies / Engaging self with Superiors and Subordinates for Career Development Plan</span></b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Undertaking proactive measures for Self-development and Subordinate Development.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Ensuring Role Clarity, Targets, Key Result Areas (KRAs) are set and discussed with Superiors and Subordinates.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Striving for excelling Knowledge, Skills, and Abilities on the given job roles for completions of assigned tasks.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Ensuring open communication with superiors and subordinates for work related and personal grievances.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Expansion of technical skills through continuing education courses and outside seminars and webinars.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Identifying Leaning Need Areas and nominating self and subordinates for appropriate Training Programs.</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Education Qualifications</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b>Educational Essential</b>: Bachelor’s Degree in Engineering + MBA <br> <b>Educational Desirable</b>: Certificate Courses in HR Analytics / HR Automation / SAP etc.</span></span><br> </p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Computer Software Proficiency</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">MS Excel, MS Word, Power Point, SAP </span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Experience Range</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">08-10 years of experience in Human Resources</span></span></p></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Work Environment</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Shall be stationed at Head office. Essential functions are performed in an open office setting with low ambient noise. Job demands may require long periods of sitting; telephone work and/or computer work, as well as interactions with other team Audit team members and external Auditors. Would require high level of Attention to detailing. May be required to work for extended hours. </span></span></p> </div></div></div>

Collected experience requirement

8-10 years