CONTRACTS MANAGER - HO

<div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"></H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Afcons Infrastructure Limited is an Indian multinational construction and engineering company based in Mumbai. The company provides infrastructure services and is involved in the construction of infrastructure projects such as viaducts, flyovers, metros, bridges, pipelines, roads, ports, barrages, oil and gas projects etc</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 01</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b><span style="color:black">Phase 1: Initial Phase of Project</span></b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Evaluating the tender conditions and providing inputs to the tendering team during bidding process. </span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Ensuring the Preparation of contractual review notes. Evaluating Pre-bid / Post-bid clarifications.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Discussing, drafting, re-drafting and reviewing terms of the contract.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Finalizing the contract / Conditions of Particular Application (COPA) / Particular conditions of Contract (PCC) / Standard Conditions of Contract (SCC).</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Attending kick off meetings and preparing note from contractual point of view.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Reading and analyzing the Contracts.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Reviewing and finalizing the Contract Appreciation Document (CAD) being prepared at site.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Reviewing and monitoring initial obligations of all the parties, contractual-commercial obligations / financial closure, applicable acts and permits etc. which are being implemented by site contracts team. </span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Providing guidance to the Contracts Engineer at Head Office and site contracts team if required.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Implementing system and ensuring that it is being maintained in respect of flow of information as well as maintaining all the documents centrally and in completeness with all the enclosures.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Reviewing and finalizing base line program, construction schedule, resource planning, etc. before their submission.</span></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 02</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b><span style="color:black">Phase 2: During the Execution of Project</span></b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Providing support to site contracts team in drafting of contractual correspondence and ensuring that all the correspondence / documents are being maintained, in completeness (both in hard &amp; soft copy), in co-ordination with the site contracts personnel and Document Controller. </span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Monitoring the online documents tracker regularly to ensure that it is being maintained by the Site Contracts / Document Controller.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Monitoring the inter-party correspondence / claims / interactions and maintain the GATE system and acting accordingly.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Cross functional coordination inter alia with site Contracts Team, Quantity Survey, Planning, Project Coordinators, finance etc. and extend support to site contracts team including contractual communications, compliance requirements.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Guiding Site Contracts Team or preparing proposals for settlement of issues during the project and thereby aiding in getting withheld amounts released.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Preparing and making presentations to the management:</span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">A. Issues specific </span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">B. Conducting monthly review meetings which is to be presented by the core site team. MOM preparation. Review of the outcome. </span></span></p>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">C. Periodical contracts audit at site"</span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Reviewing MIS contractual reports and preparing project wise dossier in a set format"</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Preparing for QRM in coordination with the site team."</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 03</H2> </div><div><p style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Phase III:</span></span></p>

<p style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">A. Claims Management / Change Order </span></span></p>

<ul> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Monitoring the status of scope of work against execution and additional instructions (verbal or otherwise) from the Employer and/or Engineer with the assistance of the site contracts team. </span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Assisting site contracts teams in preparation of notification in respect of any such change in terms of the Contract.</span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Initiating Change Orders / Change in Scope with Site Contracts Team.</span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Reviewing and finalizing change orders / change of scope to be submitted to the Employer / Engineer.</span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Monitoring change in applicable laws, change of scope (COS) / variation, escalation etc. as being informed by the site contracts on regular basis. Guiding Site Contracts / Quantity Survey in formulating and submitting such claims with complete justification. </span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Monitoring time extension claim every 6 months or as situation dictates, whichever is earlier. To assess impacted schedule, delay analysis and guide site contracts team in submitting a complete and self-explanatory extension of time (EOT).</span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Guiding site Contracts Team for preparation of / preparing contractual letters, claims, variations on all ongoing issues viz. land acquisition, utilities, extension of time (EOT), change of scope (COS) / change order (CO), non bill of quantities (BOQ) works, new rates’ claim, delay damages, extended stay claims etc. Assistance to the contracts and Quantity Survey team of site with rate analysis of required.</span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Keeping a track of Change in Applicable laws, change in scope/variation, price indices etc. and formulating the claims accordingly and submissions with complete justification. </span></span></li> <li style="text-align:justify"><span style="font-family:Arial, Helvetica, sans-serif"><span style="font-size:11.0pt">Time extension claims to be raised every 6 months or as situation dictates, whichever is earlier. Extension of time is required to be submitted with a proper delay analysis and impacted Program.</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 04</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b>Phase III: contd...</b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Preparation of Contractual letters/claims on all ongoing issues i.e., Right of Use Access issues, claim for Extension of Time, Change in Scope order / Change Orders, New rates’ claim, Delay Damages, Extended stay claims etc. Rate analysis wherever required to be prepared. </span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Insurance Claims: Maintain insurance policies and timely initiate claims with concerned department/person in case of occurrence of related events and get it realized</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Being single point of contact (SPOC) for risk management of the projects under the portfolio.</span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b>B.Client Relationship </b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Accompanying Divisional Contracts Head or personnels from Business Units in attending contractual / commercial meetings with Client,</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Preparation of case presentations for meetings with Client.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Building positive relationship with the Client.</span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b>C.Final Bill </b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Reviewing the final bill (along with complete back up data for the claims and otherwise) prepared by site contracts and Quantity Survey team. Provide assistance / guidance in this respect for submission purpose.</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 05</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b><span style="color:black">Phase IV: Dispute Resolution</span></b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Taking over from the site team of all the documents in respect of disputes and final bill (apart from this, in online mode complete data shall be made available to the Head Office contracts team).</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Reviewing the chronology of events – claim wise in a set format being prepared by the site contracts team – assess, discuss, modify.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Preparation in respect of Dispute Resolution Procedure outlined in the Contract viz. Conciliation, Dispute Resolution Board (DRB) proceedings, arbitration, and later litigation.</span></span></li> </ul>

<p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b><span style="color:black">Developing Personal Skills and Competencies / Engaging self with Superiors and Subordinates for Career Development Plan</span></b></span></span></p>

<ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Undertaking proactive measures for Self-development and Subordinate Development.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Ensuring Role Clarity, Targets, Key Result Areas (KRAs) are set and discussed with Superiors and Subordinates.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Striving for excelling Knowledge, Skills, and Abilities on the given job roles for completions of assigned tasks.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Ensuring open communication with superiors and subordinates for work related and personal grievances.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Expansion of technical skills through continuing education courses and outside seminars and webinars.</span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Identifying Leaning Need Areas and nominating self and subordinates for appropriate Training Programs.</span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 06</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">To keep a check on the project schedule, budget, plans and strategies. </span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">To make sure that the site contracts team is working in line with the project strategies and project conditions are maintained as per term and conditions of the contract. </span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Managing and monitoring the project contractually.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Managing contractual disputes, providing contractual inputs to the site and at Head Office. Analyzing and mitigating contractual risks for effective project performance.</span></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 07</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 08</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 09</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Roles and Responsibilities 10</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px"></H2> </div><div><div>Educational Background</div><div>Expression - Conversational Ability</div><div>Judgement &amp; Maturity</div><div>Alertness &amp; Enthusiasm</div><div>General Appearance / Personality</div><div>Job Knowledge / Experience</div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Objective of the Job Position</H2> </div><div><ul> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">To keep a check on the project schedule, budget, plans and strategies. </span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">To make sure that the site contracts team is working in line with the project strategies and project conditions are maintained as per term and conditions of the contract. </span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Managing and monitoring the project contractually.</span></span></span></li> <li style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><span style="color:black">Managing contractual disputes, providing contractual inputs to the site and at Head Office. Analyzing and mitigating contractual risks for effective project performance.</span></span></span></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Education Qualifications</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif"><b>Educational Essential</b>: Bachelor’s Degree in Civil Engineering<br> <b>Educational Desirable</b>: Master's or PGDM in Consturction Management or Civil Engineering and/or LLB</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Computer Software Proficiency</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">MS Excel, MS Word, Power Point</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Experience Range</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Minimum 10-15 years’ experience out of which minimum 10 years’ experience in contracts administration and/or arbitration.<br> and should have dealt with business units viz. Surface Transport / Urban Infra / Underground Metro / Elevated Metro/ Hydro Tunnel / Marine - Jetty Projects / Oil and Gas. Have a good understanding of Contract forms like NITI Aayog / FIDIC (Red and Silver books) / Railways / Oil &amp; Gas / NHAI project conditions.</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Work Environment</H2> </div><div><p style="text-align:justify"><span style="font-size:14.0px"><span style="font-family:Arial, Helvetica, sans-serif">Office job with periodical site visits. Required to work on computer for long hours. Collaborative work: with site core team (specially contracts) and intra-company (e.g., Tender, MIS, Project coordinator etc.). Should be able to manage stress well. Occasionally may need to work extra hours to ensure that deadlines are met. <br> To be able to communicate, negotiate and persuade. Need to work closely with site and HO contracts team, Divisional Contracts Head and BU Head.</span></span></p> </div></div></div>