Contract Management & SAP Specialist

<hr> <table style="height:45.9972px;width:100%;border-style:solid;background-color:#043c5a;border-color:#aaa5a5" border="1"> <tbody> <tr style="height:45.9972px"> <td style="width:25%;height:42.9972px;text-align:center"><span style="color:#ffffff;font-family:helvetica, arial, sans-serif"><strong>City : </strong>Mohali<strong> </strong></span></td> <td style="width:25%;height:42.9972px;text-align:center"><span style="color:#ffffff;font-family:helvetica, arial, sans-serif"><strong>State : </strong>Punjab (IN-PB)<strong> </strong></span></td> <td style="width:25%;height:42.9972px;text-align:center"><span style="color:#ffffff;font-family:helvetica, arial, sans-serif"><strong>Country : </strong>India (IN)<strong> </strong></span></td> <td style="width:25%;height:42.9972px;text-align:center"><span style="color:#ffffff;font-family:helvetica, arial, sans-serif"><strong>Requisition Number: </strong>47443<strong> </strong></span></td> </tr> </tbody> </table> <p> </p> <p> </p><div> <div> </div> <div> </div> <div> <p><span style="text-decoration:underline"><strong><span style="font-family:arial, helvetica, sans-serif"><span>Role Purpose Statement</span><span> </span></span></strong></span></p> </div> <div> <p><span style="font-family:arial, helvetica, sans-serif"><span>We are seeking a detail-oriented and proactive Procurement Contract Administration Executive to support end-to-end contract administration activities across global and local procurement operations. The role involves managing the complete contract lifecycle, including contract review support, negotiation coordination, contract execution, signature management, archival, and SAP contract administration.</span><span> </span></span></p> </div> <div> <p><span style="font-family:arial, helvetica, sans-serif"><span>The ideal candidate should possess strong analytical skills, excellent stakeholder management capabilities, knowledge of procurement processes, and hands-on experience with SAP procurement modules and contract lifecycle management tools.</span><span> </span></span></p> </div> <div> <p><span style="text-decoration:underline"><strong><span style="font-family:arial, helvetica, sans-serif"><span>Main Accountabilities</span><span> </span></span></strong></span></p> </div> <div> <p><span style="font-family:arial, helvetica, sans-serif"><span>Contract Administration &amp; Lifecycle Management</span><span> </span></span></p> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Support end-to-end contract administration activities from contract request through execution and archival.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Review procurement contracts for completeness, accuracy, required approvals, and compliance with internal policies.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Coordinate with Procurement, Legal, Vendors, and Business stakeholders during contract drafting, review, negotiation, and execution stages.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Track contract versions, amendments, renewals, expirations, and key milestones.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Manage contract execution through electronic signature platforms such as DocuSign.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Maintain centralized contract repositories and ensure accurate contract archival and retrieval.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Ensure adherence to internal controls, governance requirements, and procurement policies.</span><span> </span></span></p> </li> </ul> </div> <div> <p><span style="text-decoration:underline"><strong><span style="font-family:arial, helvetica, sans-serif"><span>SAP Contract Management</span><span> </span></span></strong></span></p> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Create, maintain, and amend procurement contracts within SAP.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Perform contract-related transactions including: </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:circle"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>ME31K – Create Contract</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:circle"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>ME32K – Change Contract</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:circle"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>ME33K – Display Contract</span><span> </span></span></p> </li> </ul> </div> </div> <div> <div> <ul style="list-style-type:circle"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>ME21N – Create Purchase Order</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:circle"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>ME22N – Change Purchase Order</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:circle"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>ME23N – Display Purchase Order</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Ensure timely and accurate SAP master data and contract information updates.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Support contract amendment processing and ensure alignment between executed agreements and SAP records.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Monitor contract utilization, validity periods, and compliance within SAP.</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Administer and maintain Scheduling Agreements within SAP. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Ensure scheduling agreements are accurately created, updated, monitored, and aligned with procurement requirements. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Coordinate with Procurement teams and Suppliers for scheduling agreement amendments and execution. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Support process improvements and standardization related to Scheduling Agreement management.</span><span> </span></span></p> </li> </ul> </div> <div> <p><span style="font-family:arial, helvetica, sans-serif"> </span></p> </div> <div> <p><span style="text-decoration:underline"><strong><span style="font-family:arial, helvetica, sans-serif"><span>Knowledge and Skills</span><span> </span></span></strong></span></p> </div> <div> <p><strong><span style="font-family:arial, helvetica, sans-serif"><span>Behavior</span><span> </span></span></strong></p> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Exceptional attention to detail. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Strong analytical and problem-solving skills. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Ability to work independently in a fast-paced environment. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Excellent written and verbal communication skills. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Strong stakeholder management and collaboration skills. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Ability to manage multiple priorities while maintaining accuracy. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Continuous improvement mindset.</span><span> </span></span></p> </li> </ul> </div> </div> <div> <div> <p><strong><span style="font-family:arial, helvetica, sans-serif"><span>Technical</span><span> </span></span></strong></p> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>SAP MM </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>DocuSign </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>CLM Platforms </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Reporting) </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Microsoft Office Suite</span><span> </span></span></p> </li> </ul> </div> <div> <p><span style="text-decoration:underline"><strong><span style="font-family:arial, helvetica, sans-serif"><span>Education &amp; Experience</span><span> </span></span></strong></span></p> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Bachelor's Degree in Commerce, Business Administration, Supply Chain, Law, Procurement, or related field. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Certification in Contract Management, Procurement, Supply Chain, or SAP will be an added advantage. </span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Knowledge of Legal Contracting principles preferred.</span><span> </span></span></p> </li> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Preferred Experience Range: 2-5 Years</span><span> </span></span></p> </li> </ul> </div> <div> <p><span style="font-family:arial, helvetica, sans-serif"><span>Experience in one or more of the following areas:</span><span> </span></span></p> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Contract Administration</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Procurement Operations</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>SAP Procurement (MM Module)</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Contract Lifecycle Management (CLM)</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Strategic Sourcing Support</span><span> </span></span></p> </li> </ul> </div> <div> <ul style="list-style-type:disc"> <li style="font-family:arial, helvetica, sans-serif"> <p><span style="font-family:arial, helvetica, sans-serif"><span>Legal Operations Support</span><span> </span></span></p> </li> </ul> </div> </div><hr> <p><span style="color:dimgray;font-size:12.0pt;font-family:helvetica, arial, sans-serif"><span style="text-decoration:underline">Prior to applying for a new position, employees should discuss the intent with their supervisor to facilitate development discussions and keep the process transparent throughout. Please refer to the Talent Acquisition Policy or contact your Regional Talent Acquisition team for specific questions.</span></span></p>