Team Member - Admin & FM

Cipla · Bangalore

Collected role description

<span class="jobdescription"><div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Division</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Department</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Sub Department 1</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Job Purpose</H2> </div><div><p><span style="font-size:10.0pt"><span style="font-family:'Arial', sans-serif">To management entire contract employees including statutory compliance, attendance, site any time readiness for regulatory audits. Managing pest controlling, company owned/hired vehicle management, staff recovery, canteen recovery, linen management, manage new linen requirement. Training for HK staff for effective utilisation of manpower. Ensure non GMP areas are ready for inspection. Managing entire HK material and other Admin & FM related material PR, bill clearance, SAP and Ariba management</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities (1/6)</H2> </div><div><p><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Periodically review the Admin & FM process to enhance user satisfaction as well as make it more effective. </span></span></b></p>

<p><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Regular follow up with canteen vendor for food services, laundry management, HK staff training to ensure good result at site. Conduct survey on canteen, transportation, laundry and rest room readiness and ensure user satisfaction</span></span></p>

<p><em><span style="font-size:12.0pt"><span style="font-family:'Calibri', sans-serif"><b>Oversee the upkeep of facilities, offices and administrative facilities such as office equipment, appliances and furniture and ensure availability of daily miscellaneous requirement. </b></span></span></em></p>

<ul> <li><span style="font-size:10.0pt"><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Ensure the upkeep of facilities, offices are maintained every day basis. Personal visits at non GMP areas and ensure zero complaint on HK. Cleanness of Road, garden areas, canteen areas are to be maintained. </span></span></span></span></li> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Ensure the equipment such as coffee/snack vending machine, laundry dry wash, sweeping machine, a/cs etc are working properly. </span></span><em><span style="font-size:12.0pt"><span style="font-family:'Calibri', sans-serif"> </span></span></em></li> </ul> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities (2/6)</H2> </div><div><p><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Responsible for execution of pest control activities at Site</span></span></b></p>

<ul style="margin-top:8.0px"> <li><span style="font-size:10.0pt"><span style="font-family:Arial, sans-serif"><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Pest control activities such as proofing, attraction, control, trend analysis, documents are strictly followed at site. Regularly activities as per site SOP are followed and entered. </span></span></span></span></li> <li><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Make trend analysis of pest control, take appropriate capa for close hike of pest in case</span></span></li> </ul>

<p><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Linen management for manufacturing and IPD.</span></span></b></p>

<p><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Ensure daily linen are gone for washing, pre washing of linen at site to be monitored. Order new linen as per site procedure and ensure new joiners get linen within 10 days of joining. Ensure sufficient qty of linen available at production visitor entrance. Repairing linen are done regularly as per site requirement. Linen rooms are maintained as per latest employees data. </span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities (3/6)</H2> </div><div><p><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Communication management</span></span></b></p>

<p><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Effective managing all CWCP paid connections, mobiles, data cards and PRI lines. Ensure cost effective plans are embedded regular basis. </span></span></p>

<p><b><span style="font-size:12.0pt"><span style="font-family:'Calibri', sans-serif">Space management & asset management </span></span></b></p>

<p><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Ensure office/non gmp areas space management for employees are done in the plant including security room, training rooms, conference rooms. Asset managed in company by ensuring numbers</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities (4/6)</H2> </div><div><p><b><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Audit – management</span></span></b></p>

<p><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Regularly audits, customer audits, vendor audits are managed for hotel, vehicle, food and other hospitality services</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities (5/6)</H2> </div><div><p><b><span style="font-size:12.0pt"><span style="font-family:'Calibri', sans-serif">Support to HOD for making budget, MIS, asset management, Farm House management, Resource management, travel booking, pantry/vip dinning staff. </span></span></b></p>

<p><span style="font-size:11.0pt"><span style="font-family:'Calibri', sans-serif">Support to HODs for various daily routine work and ensure site running smoothly. </span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Accountabilities (6/6)</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Major Challenges</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Interactions (1/2)</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Interactions (2/2)</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Dimensions (1/2)</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Dimensions (2/2)</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Decisions (1/2)</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Key Decisions (2/2)</H2> </div><div></div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Education Qualification</H2> </div><div><p><span style="font-size:10.0pt"><span style="font-family:Arial, sans-serif">Post Graduate or Graduate</span></span></p> </div></div><div style="padding:10.0px 0.0px;border:1.0px solid transparent"><div style="font-size:16.0px;word-wrap:break-word"><H2 style="font-size:1.0em;margin:0.0px">Relevant Work Experience</H2> </div><div><ul> <li><span style="font-size:10.0pt"><span style="font-family:Arial, sans-serif">12 – 14 years in Admin & FM filed and experience in Manufacturing plant/corporate office</span></span></li> <li><span style="font-size:10.0pt"><span style="font-family:Arial, sans-serif">Good negotiation and interpersonal skills</span></span></li> <li><span style="font-size:10.0pt"><span style="font-family:Arial, sans-serif">Good written and spoken, communication skills in English.</span></span></li> </ul> </div></div></div> </span>

Collected experience requirement

12-14 years