Executive Assistant

Executive Assistant to Associate Vice President - Legal, Compliance, External Affairs & CSR Key Skills & Competencies Executive Support & Administration Manage and coordinate the Associate Vice President's calendar, meeting schedules, and appointments. Prioritize competing requests and ensure optimal management of executive time. Plan and coordinate domestic and international travel, accommodation, visas, and related logistics. Manage expense claims, reimbursements, and related administrative processes. Coordinate visitor arrangements, access requests, passes, and meeting logistics. Organize leadership meetings and ensure smooth execution of executive engagements. Maintain action trackers and follow up on key commitments and deliverables. Executive Communication & Content Development Draft and review professional correspondence, emails, management communications, and speaking notes. Support preparation of executive presentations, reports, and briefing materials. Assist in developing speeches, messages, strategic notes, and leadership communications. Prepare concise executive summaries from reports, policies, presentations, and other business documents. Conduct research on topics relevant to Legal, Compliance, External Affairs, CSR, and business priorities and present actionable insights. Support preparation and formatting of policy documents, management papers, and governance-related materials. Executive Reporting, Research & Project Management Prepare management dashboards, reports, scorecards, and executive updates. Track strategic initiatives, projects, and action items on behalf of the Associate Vice President. Conduct research and benchmarking on business, regulatory, policy, governance, compliance, and industry-related topics. Prepare executive summaries, briefing notes, and decision-support materials. Coordinate cross-functional inputs required for management reviews and leadership discussions. Support preparation of policy documents, governance materials, and management presentations. Monitor project milestones and provide periodic status reports to facilitate timely decision-making. Stakeholder Management Coordinate with senior management, internal departments, and external stakeholders on behalf of the Associate Vice President. Manage meeting schedules, follow-ups, and information flow between stakeholders. Liaise professionally with consultants, law firms, industry associations, government authorities, NGOs, and other external parties. Maintain effective working relationships while ensuring timely closure of action items. Planning, Coordination & Reporting Track key initiatives, meetings, and strategic priorities assigned by the Associate Vice President. Maintain dashboards, trackers, and status reports for management review. Coordinate cross-functional inputs required for presentations, reviews, and leadership discussions. Monitor progress of action items and escalate overdue matters where necessary. Support management Experience: 3-6 Years Education: Bachelor’s degree in business administration, Commerce, Management Employment : Full Time Location: Chennai, Oragadam Why Join ALTEN India? Opportunity to work with leading global aerospace clients. Dynamic, innovation-driven environment with exposure to cutting-edge technologies. Continuous learning and career growth opportunities. Inclusive and collaborative workplace culture.