Pipeline Execution

<h3>Business & Project Pipeline Management</h3><ul><li>Maintain and regularly update the <strong>EPC Turnkey business pipeline</strong> covering new opportunities, tenders, bids, projects under discussion, awarded projects, and ongoing projects.</li><li>Track key milestones from <strong>lead generation → tender/RFP → bid submission → negotiation → order/LOA → project execution</strong>.</li><li>Coordinate with Business Development, Projects, Commercial, SCM, Finance, and other functions for pipeline updates.</li><li>Prepare weekly/monthly pipeline reports for the BU Head.</li><li>Highlight delays, risks, critical opportunities, and actions requiring management intervention.</li><li>Maintain opportunity-wise details including project value, customer, status, expected order date, probability, next action, and responsible person.</li></ul><h3>2. Executive Support to BU Head</h3><ul><li>Manage the BU Head's calendar, meetings, appointments, and priorities.</li><li>Prepare daily/weekly schedules and briefing notes.</li><li>Coordinate internal and external meetings with senior stakeholders.</li><li>Handle confidential communication and information with high discretion.</li></ul><h3>3. MIS & Management Reporting</h3><ul><li>Prepare <strong>daily, weekly, and monthly MIS</strong> for the BU Head.</li><li>Develop dashboards and presentations covering:<ul><li>Business pipeline</li><li>Order booking</li><li>Project status</li><li>Revenue / billing</li><li>Receivables</li><li>Major customer updates</li><li>Critical project issues</li><li>Key action points</li></ul></li><li>Consolidate inputs from different functions and ensure accuracy and timely submission.</li></ul><h3>4. Review Meeting & Action Tracking</h3><ul><li>Coordinate BU reviews, project reviews, and management meetings.</li><li>Prepare agendas and presentations.</li><li>Record and circulate Minutes of Meeting (MOM).</li><li>Maintain an <strong>Action Tracker</strong> with owner, target date, status, and remarks.</li><li>Follow up with respective stakeholders and ensure timely closure of action items.</li><li>Escalate overdue or critical actions to the BU Head.</li></ul><h3>5. Stakeholder Coordination</h3><ul><li>Coordinate with Project Heads, Business Development, Finance, SCM, HR, Legal, Commercial, and Corporate teams.</li><li>Support communication between the BU Head and project locations.</li><li>Coordinate customer meetings, senior management visits, and important business discussions.</li><li>Ensure timely availability of information required by the BU Head.</li></ul><h3>6. Travel & Meeting Management</h3><ul><li>Manage travel schedules, hotel bookings, itineraries, and logistics for the BU Head.</li><li>Coordinate customer visits, project site visits, conferences, and business meetings.</li><li>Ensure all required presentations and briefing material are available before meetings.</li></ul><h3>7. Special Projects</h3><ul><li>Support the BU Head on strategic assignments and business initiatives.</li><li>Conduct data compilation and basic analysis for management decision-making.</li><li>Prepare executive summaries and presentations for senior leadership.</li><li>Maintain confidentiality of business-sensitive information.</li></ul><h2>Key Skills & Competencies</h2><ul><li>Strong <strong>MIS and Excel skills</strong></li><li>Excellent PowerPoint presentation skills</li><li>Business and project coordination</li><li>Pipeline tracking and follow-up</li><li>Strong communication and stakeholder management</li><li>Ability to analyse business data and identify gaps</li><li>Excellent time management and prioritization</li><li>High level of confidentiality and professionalism</li><li>Proactive follow-up and problem-solving ability</li><li>Ability to work under pressure and manage multiple priorities</li></ul>