Lead - Executive Assistant

organization of In Mobians are excited to continue discovering and developing impactful technologies that will continue to transform people, businesses, and society. Title: Manager - Executive Assistant Position Summary: We are looking for a highly experienced and proactive Executive Assistant to provide comprehensive administrative and strategic support to senior leadership. This is a high-visibility role that demands exceptional discretion, sharp organizational instincts, and the ability to operate independently in a fast-paced, dynamic business environment. The ideal candidate will bring at least 7-8 years of EA experience, ideally supporting C-suite or senior leadership, and will be comfortable managing competing priorities while maintaining confidentiality at all times. Experience working directly with Founders and/or CEOs is a strong advantage. KEY RESPONSIBILITIES 1. Calendar & Schedule Management Own and manage complex, multi-time zone calendars for one or more senior leaders Proactively anticipate and resolve scheduling conflicts Coordinate internal/external meetings, calls, and events across time zones and departments 2. Communication & Correspondence Draft, review, and manage professional correspondence and memos on behalf of leadership Act as primary point of contact — screening and triaging high-volume email and requests Liaise confidently with internal stakeholders, external partners, clients, and senior executives 3. Administrative & Operational Support Prepare, format, and organize reports, presentations, and business documents Maintain organized filing systems for sensitive records and correspondence Coordinate with vendors and service providers, tracking key deliverables and timelines Manage contracts, invoices, and expense workflows through approval and signature processes 4. Travel & Logistics Arrange comprehensive domestic and international travel — flights, hotels, visas, and itineraries Prepare detailed trip briefings aligned with meeting objectives and business priorities 5. Project & Operations Support Drive coordination across cross-functional projects and initiatives Track action items and deliverables from leadership meetings Prepare agendas, presentations, and board-level materials as required Support budget tracking, invoicing, and expense reporting for the leadership office QUALIFICATIONS & EXPERIENCE Prior experience in a corporate, professional services, or fast-paced business environment strongly preferred Bachelor's degree in any discipline Demonstrated ability to manage sensitive, confidential information with discretion Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, Power Point, Teams) KEY COMPETENCIES Discretion & Confidentiality Organizational Excellence Proactive Communication Stakeholder Management Attention to Detail Adaptability & Initiative What does In Mobi do? In Mobi is one the largest Independent Adtech players globally with a record of accomplishment for innovation, customer-centricity and a privacy-first approach. We have been recognized on both 2018 and 2019 CNBC disruptor 50 list and as one of Fast Company’s 2018 Most Innovative Companies. We have diversified revenue across several different B2B and B2C lines of business on a global scale. The North America market is our largest global market, and where our largest clients and publisher partners are based. What is the In Mobi family like? Our culture is our true north, enabling us to think big, solve complex challenges and grow with new opportunities. In Mobians are passionate and driven, creative and fun-loving, take ownership and are results focused. Your work is visible, and you have an opportunity to make a real impact on a large organization. You will work with a very capable and ambitious peer group, who will welcome you with open heart and will go the extra mile to make you successful. We believe that learning is a lifelong commitment, so we invest significantly in your development using internal and external resources. In Mobi is an equal opportunity employer In Mobi is a place where everyone can grow. So however you identify and whatever background you bring with you, we invite you to apply if this sounds like a role that would make you excited to get to work every day. In Mobi provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. The In Mobi Culture At In Mobi, culture isn’t a buzzword; it's an ethos woven by every In Mobian, reflecting our diverse backgrounds and experiences. We thrive on challenges and seize every opportunity for growth. Our core values — thinking big, being passionate, showing accountability, and taking ownership with freedom — guide us in every decision we make. We believe in nurturing and investing in your development through continuous learning and career progression with our In Mobi Live Your Potential program. In Mobi is proud to be an Equal Employment Opportunity employer and is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the hiring process and in the workplace. Visit https://www.inmobi.com/company/careers to better understand our benefits, values, and more! 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