Senior Coordinator, Document Controls

Support the HSSEQ Document Governance team in delivering high-quality, audience-appropriate documentation. Responsibilities focus on administrative and document production activities, ensuring consistency in document structure, formatting, and version control. Formatting and Word Processing ( Primary Focus ) Format a variety of HSSEQ documents, including but not limited to policies, procedures, guidelines, work instructions, job safety analyses (JSAs), workflow diagrams, and forms. Use approved and branded templates to ensure consistency in layout, structure, and presentation prior to publication. Proofread and format documents prior to publication to ensure quality and consistency. Ensure consistency in document structure, formatting, and visual presentation. Support quality checks to ensure documents are polished and professional. Apply advanced/proficient level Microsoft Word and word processing skills, including effective use of styles, headings, pagination, tables, and cross-referencing. Demonstrate working knowledge of Excel, PowerPoint, SharePoint, and Teams. Document Administration and Control Apply document control practices to ensure HSSEQ documentation is properly maintained and version-controlled. Assign and maintain document numbers and revision numbers in accordance with established document control conventions. Track document updates and revisions, as required. Maintain organized document folders within Teams/SharePoint environment with original and revised versions properly identified. Ensure documents are proofread and formatted in both languages in alignment with document update schedules. Translation: (English ↔ French support) Provide initial English-to-French translation support for bilingual document readiness. Note: Microsoft Copilot can be used to create or assist with first-pass translation. A member of the HSSEQ team will do final review and verification of translation. Ensure translated documents are properly formatted and aligned with the source language. Support quality checks to maintain consistency across documents in both languages. BGV: Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India. Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.